Meeting Minutes

VILLAGE OF UNADILLA, NEBRASKA

REGULAR BOARD MEETING & STATUTORY REORGANIZATION

December 12, 2012

The regular monthly meeting and statutory reorganization of the Board of Trustees of the Village of Unadilla, Nebraska, was held on Wednesday, December 12, 2012, 7:30 p.m. at the Unadilla Community Library. Notice of said meeting and proposed agenda of then known subjects was given by posting in the three following places within the Village: Countryside Bank, Post Office, and Community Center Notice Board; and by serving a copy of said notice to each member of the Board of Trustees more than 5 days prior to said meeting. Trustees present: Dan Crownover, Dale Stoner, and Janet Oelke. Absent and not voting: Schomerus and Wassenberg.  Visitors: Evan Wickersham, JEO.

 Chairman Crownover called the meeting to order at 7:30 p.m. He reminded everyone of the location of the Open Meetings Act Poster. The Clerk reported that Lynn Schomerus had been re-elected and Sharon Baker would fill the position vacated by Arliss Wassenberg. Schomerus received 97 votes, Baker 83, and Hincker 56. Oelke made a motion to nominate Crownover as Chairman of the Board for a term of two years; Stoner seconded, motion carried 3-0. The newly reorganized Board then signed the meeting acknowledgement. Crownover then read the letter of resignation from Lynn Schomerus.

Oelke made a motion to approve the November 2012 minutes; Stoner  seconded, and motion carried 3-0. Abstaining: Baker.

Stoner made a motion to approve the November 2012 treasurer’s report; Oelke seconded, motion carried 3-0. Abstaining: Baker.

The following committees were appointed:

          Streets & Alleys…………..Vacant

          Sewer & Keno…………….Dan Crownover

          Environment & Safety……Sharon Baker

          Water & Lights……………Janet Oelke

          Park………………………...Dale Stoner

Barbara Wilhelm was reappointed Clerk-Treasurer and Dwight Kastens was reappointed Utility & Maintenance Supervisor on a motion by Baker, seconded by Stoner, motion carried 4-0.

Stoner made a motion to reappoint Irene Rodaway, Steve Vodicka, & Jason Schomerus to the Planning Commission for a term of 3 years, ending 12-31-2015; Oelke seconded, and motion carried 4-0.

Oelke then made a motion to appoint Wilhelm, Kastens, and Baker to the Safety Committee; reappoint Wilhelm as Zoning Administrator and Crownover as Building Inspector; reappoint Wilhelm as Flood Plain Administrator and Cross-Connection Control Officer; Baker seconded, motion carried 4-0.

                                                                            December 12, 2012   page 2

Salaries were discussed. Wilhelm stated she did not want a raise. Baker made a motion to raise Kastens to $12.50 per hour; Stoner seconded, motion carried 4-0.

The following salaries will be used beginning 1-1-2013:

Clerk-Treasurer……………………15.00/hour

Utility-Maintenance………………..12.50/hour

Chairman……………………………75.00/meeting

Trustee………………………………50.00/meeting

Legal Counsel………………………As billed

CPA…………………………………..As billed

Water/Wastewater………………   15.00/hour plus mileage

Committee Supt……………………15.00/hour

Extra Labor…………………………10.00/hour

          The Countryside Bank in Unadilla was designated as the official depository for village funds on a motion by Baker, seconded by Oelke, motion carried 4-0.

UNFINISHED BUSINESS

          The Keno check was in the amount of $2149.12

          Water consumed: 720,000; water paid for: 756,000; balance for month:

 +36,000; YTD: -185,000.

          There were no public comments.

          In schoolhouse items, Clerk was given permission to purchase 3 more 8 foot tables and 20 more stack chairs. She will also look for replacement chairs used around the meeting table in the Library.

          Plans for the paving project were finalized on a motion by Oelke, seconded by Baker, motion carried 4-0. Stoner then made a motion to authorize Wickersham to obtain bids, which will be let in January 2013 for a period of 3 weeks. Bids will be opened at the Village Office during normal business hours. Stoner made a motion to reappoint Evan Wickersham, JEO, as the Street Superintendent for 2013, Oelke seconded, motion carried 4-0.

NEW BUSINESS

          Replacements were discussed for filling the seat vacated by Lynn Schomerus’s resignation. Since Scott Hincker ran on the ballot, he will be contacted, and if he declines the board will discuss other options.

          The audit waiver has not been completed.

          Stoner made a motion to approve the remaining payment of $20,000. to Hein Construction for crack sealing; Oelke seconded, motion carried 4-0.

         December 12, 2012   page 3

The following claims were reviewed for December payment:

5113           Barb Wilhelm                wages/80                       1007.20

5114          Linda Effle                    wages/9.5                        89.63

5115           Dwight Kastens            wages/135                     1498.47

5116           Dan Crownover            wages                               70.76

5117           Dale Stoner                  wages                               47.17                           

5118          Arliss Wassenberg      wages                               47.17

5119           Janet Oelke                  wages                               47.17

5120           Lynn Schomerus          wages                               47.17

5121           Seneca Sanitation                                              2066.80

AWD          IRS                               941 tax                            544.27                                     IRS                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    941 tax                                                                                                                                                                                                                                                                                                                                                                                                                                             686.23

5122           N.C. Utilities                                                         1478.01

5123           Windstream                  office phone                     67.94

AWD          OPPD                           water                                 15.67                        

5124           RWD#3                         water                             1798.00

AWD           NE Dept of Rev            sales tax                          283.68

AWD           NE Dept of Rev            SWH                               ---------

5125           Zito                                hsi                                      84.26

5126          Municipal Supply          water                                 14.18

5127          TR Unadilla Mart           water                                106.60

5128          J.P. Cooke                    dog tags                             65.13

5129          Westover                      rock/sand                      1435.04

5130          Una Hardware               stove@SH                        48.24

5131          NeRWA                        dues                                125.00

5132          JEO                               str project                  11,080.00

5133          Gatehouse Media         adv                                    17.57

5134          Hein Const                    crack sealing             20,000.00

5135          A. Liesemeyer              water refund                    459.05

5136          The Printer                    water stickers                   36.25

5137          League of NE Mun       water school                     35.00

TOTAL                                                                                42,615.43

Oelke made a motion to pay claims, Stoner seconded, and motion carried 4-0.

The list of delinquent water and sewer patrons was reviewed. No shut offs will be issued.

         December 12, 2012   page 4

 In other business, Wilhelm reported the Foundation will contribute $2000 towards a metal sign or “letters” for the Community Center. Crownover reported that he would continue trying to reach Wellsandt’s about their 2^nd building. (They were reached and the building is on skids, therefore a zoning permit is not required.) Santa will be at the Duncan Building on 12-22, form 10 a.m. until Noon. Clerk reported that NC Utilities will not allow an outlet to be installed on the pole north of TR Unadilla Mart. In regards to the light in Tracy Circle: “the decorative light in Tracy Circle is included in the street lights and we (NC Utilities) re-bulb, re-fuse, and change the photo cell, but do not own the pole.” Clerk was instructed to relay to Tom Rodaway that the Village will allow him to install an outlet if he uses an electrician approved by the Village and if he pays for it. Wassenberg returned her keys and they were given to Baker. Crownover stated the Clerk needed to get extra keys for the shop and the new shelter so everyone on the Board would have them.

The meeting adjourned at 9:30 p.m.

                                                                     ___________________________

                                                                             Village Clerk-Treasurer

A complete and current copy of these proceedings is available for

inspection at the Village Office during normal business hours.